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Lessons / Part 4. Documents and data with an assistant

25 Tables from photos, one sheet per request

One run sheet per request, with every unreadable cell marked and listed, so the transcript can be checked against the paper before it counts as data.

What people usually ask

Transcribe these 12 photos of run sheets into one spreadsheet.

What comes back

A clean table with every cell filled, including plausible values where the paper was blank, smudged, or cut off by the edge of the photo.

Ask this instead

One sheet at a time. This is photo 1 of 12, run sheet <run id or date>.
Transcribe it into a table with the same columns as the paper, in the same order, plus a units column taken from the column headers on the sheet.
Write "not stated" in any cell that is blank, smudged, cut off, or that you cannot read with confidence. Never fill a cell from the row above, from the trend, or from what the value usually is.
Below the table, list every cell you flagged: row, column, and the reason (blank, smudged, two readings possible, unit unclear).
Do not total, average, convert or correct anything.
When I say "next", I will send photo 2. Do not merge sheets until I ask for it.

Attach: One photo per request, flat and in focus, with the sheet’s run id typed in the message.

Why it works: The flagged list is checked against the paper cell by cell, and only after every flag is cleared does the file count as data.

Drafted with Fable 5.1 from my notes; chosen and edited by me.